Cotford St. Luke
Village Community Centre
Standard Conditions of Hire
For the purposes of these conditions the HIRER shall mean an individual hirer or where the HIRER is an organisation, the authorised representative.
The Committee shall mean the Management Committee of Cotford St. Luke Community Centre.
THE HIRER
• Will be responsible for supervision of the premises, fabric and contents, their care, protection from damage however slight or change of any sort and behaviour of all persons using the premises whatever their capacity including proper supervision of car parking arrangements so as to avoid obstruction of the highway
• Shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub hire or use the premises or allow the premises to be used for any unlawful purpose or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcoholic liquor thereon without written permission
• Shall be responsible for obtaining such licenses as may be needed, whether for the sale of Intoxicating liquor from the Performing Right Society from Phonographic Performances Ltd or otherwise and for the observance of the same
• Shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gambling, betting and lotteries
• Shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, Local Magistrates' Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays
• Shall not carry out or permit fly posting or any other unauthorised advertising of the event and shall indemnify the COMMITTEE against all actions claims and proceedings arising from a breach of this condition
• Shall, if preparing, serving or selling food, observe all relevant food, health and hygiene legislation and regulations
• Shall ensure that use of any electrical equipment and/or appliances neither owned nor provided by the COMMITTEE is agreed with the COMMITTEE before the hiring, the COMMITTEE does not accept any liability arising from the contravention of this requirement
• Shall indemnify the COMMITTEE for cost of repair of any damage done to any part of the property, including curtilage thereof or contents of the building, which may occur during the period of the hiring as a result of the hiring
• May, if cancelling a booking before the date of the event, and the Booking Secretary is unable to arrange a replacement booking, be required to make payment hiring charge or deposit at the sole discretion of the COMMITTEE
• Will ensure that minimum noise is made on arrival and departure, that noise emanating from the premises shall not cause nuisance or annoyance to neighbours, that no exhibition, recitation, acting, singing or dancing which is objectionable or offensive to public feeling should be allowed and that good order and decent behaviour is maintained
• Will ensure that no animals (excepting guide dogs) for the blind are brought into the hall without the express permission of the Booking Secretary
• Shall be responsible for leaving the premises and surroundings in a clean and tidy condition, with all electrical equipment switched off, locked, secured and alarmed and any contents temporarily removed from their usual positions properly replaced. The COMMITTEE will be at liberty to make an additional charge or refusal of further bookings, if these conditions are not met
• Shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act 1989 or amending legislation and that only fit and proper persons have access to the children.
THE COMMITTEE
• Reserves the right to cancel this hiring in the event of the hall being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election, official School function or if, in the opinion of the COMMITTEE , it has been misled in the hiring application or if, in the opinion of the COMMITTEE , the hiring is liable to cause a breach of statutory regulations. If it becomes necessary that the COMMITTEE make the cancellation, other than through a breach, then the COMMITTEE will endeavour to accommodate the HIRER , either at a different date, or move to another of the Communities Halls. In the event of cancellation the HIRER shall be entitled to a refund of any monies already paid
• IN THE EVENT of the Hall or any part thereof being rendered unfit for the use for which it has been hired the COMMITTEE shall not be liable to the HIRER for any resulting loss or damage whatsoever
• Reserves the right to refuse a booking without notice or to cancel this hiring Agreement at any time either before or during the term of the agreement upon giving seven (7) days notice in writing to the HIRER . The HIRER will be entitled following receipt such notice to reimbursement of such monies including the deposit or a proportion of the same as have been paid by the HIRER to the COMMITTEE but the COMMITTEE shall not be liable to make any further payment to the HIRER.